Privacy Policy

Introduction

Welcome to Orange Cat Recruitment ("we", "our", or "us"). Your privacy is important to us, and we are committed to protecting your personal information in compliance with applicable data protection laws, including:

UK General Data Protection Regulation (UK GDPR)
Data Protection Act 2018 (UK)

This privacy policy explains how we collect, use, store and share your information.

We process personal information in connection with our activities as a recruitment agency - Orange Cat Recruitment agency.

Orange Cat Recruitment Ltd is a limited company registered in England and Wales, with registered number 15838347.

Our registered address is: 3rd Floor, 89-90 Paul Street, London, EC2A 4NE

We are registered with the Information Commissioners Office (ICO) and our registration number is: ZB819674

Director and Founder: Jacqueline Earles-Barrett, jacqui@orangecatjobs.com

We act as a data controller for the personal information we collect and process about you.

Information We Collect

We may collect and process the following types of personal information:

For candidates:

Contact details (e.g. full name, home address, phone number, email)
Date of birth and gender (where provided)
CV, cover letters, employment history, education, skills, qualifications
Interview feedback, application status and assessment/test results
Salary and package details, expectations and notice period
Right to work documentation, driving licence, other identification and photographs
References, verbal testimonials and background checks (where applicable)
Communication data (e.g. emails, messages, phone calls, video meetings, other correspondence)
Social media and professional profiles (e.g LinkedIn)
Special category information where relevant (e.g. disability status or health information for reasonable adjustments)

For clients and suppliers:

Contact details (e.g. full name, position, employer, work address, phone number, email)
Communication data (e.g. emails, messages, phone calls, video meetings, other correspondence)
Social media/professional profiles (e.g. LinkedIn)
Contractual, payment and billing information

For employees and contractors:

HR and payroll records
Contract and payment details
Emergency contact details
Performance reviews, training records and certifications

How We Collect Information

We collect personal information from:

Direct interactions, for example, when you apply for a job, register your interest through our website, or communicate with us via email, messaging platforms, phone calls, video meetings or in person
Recruitment platforms and tools, job boards, or professional networking sites (e.g. LinkedIn)
Referrals from third parties (with your consent)
Publicly available sources, including information in the public domain such as professional networking platforms, business directories, third party B2B sales and marketing platforms, or other publicly accessible online or offline publications

Usage Data

Usage data is collected automatically when using the service.

Usage data may include information such as your device's internet protocol address (e.g. IP address), browser version, the pages of our service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When you access the service by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile internet browser you use, unique device identifiers and other diagnostic data.

We may also collect information that your browser sends whenever you visit our service or when you access the service by desktop or through a mobile device.

How We Use Your Information

We process personal information for the following purposes:

Providing recruitment services, including introducing and connecting candidates with clients, managing job applications, interview process, placements and aftercare
Managing relationships with candidates and clients, including communication and ongoing engagement for current and future opportunities
Business development and client prospecting based on legitimate interests
Verifying qualifications, employment history and role related references, verbal testimonials and identity checks
Conducting assessments such as psychometric and mental agility tests, and occasionally job benchmarking assessments, to evaluate candidate suitability and job fit where required within the hiring process
Managing invoicing and contractual obligations
Complying with legal obligations, including UK and other applicable laws
Marketing and communications about our recruitment services (with consent where required)
Sharing gifts, vouchers, or other tokens of appreciation with candidates, clients or service providers/partners, where consent has been given
Managing payroll, HR and staff administration
Website and digital analytics to improve functionality, performance and security
Responding to any queries, requests or complaints
Establishing, exercising, or defending legal claims and managing business risks

Legal Basis For Processing

We process personal information on the legal basis of:

Legitimate interests - for business operations and activities such as connecting candidates with suitable roles and potential employers, client and candidate relationship management, and business development
Performance of a contract - when processing is necessary for recruitment services, such as managing applications, interviews, placements, and payroll or HR administration
Legal obligation - to meet legal and regulatory requirements
Consent - for marketing communications and other optional services (which you can withdraw at any time)

Who We Share Your Information With

We may share your personal information with:

Prospective employers or candidates - to facilitate introductions and recruitment processes, including interviews and job placements
Third-party service providers and partners - including IT providers, CRM systems, recruitment platforms, advertising agencies, assessment tools and productivity software (e.g. AI note-taking, video/call recording software and psychometric testing tools)
Government bodies and regulatory authorities - where required by law
Professional advisors - such as auditors, legal advisors, or insurers, to manage business operations and compliance
International partners and clients - where necessary, with appropriate safeguards

International Data Transfers

In some cases, we may transfer personal information to countries outside the UK or European Economic Area (EEA), for example:

To international clients or recruitment partners to facilitate job placements
To third-party service providers, such as CRM systems, recruitment platforms, assessment tools or IT services

We only transfer personal information internationally when necessary and ensure appropriate safeguards are in place to protect your data in line with GDPR requirements. These safeguards may include:

UK Standard Contractual Clauses
Adequacy decisions (if applicable)
Contractual obligations requiring that personal information is handled in accordance with applicable data protection laws

Data Retention

We will only retain your personal information for as long as necessary to fulfil the purposes for which it was collected:

General candidate and client information: retained up to 3 years after last engagement, to facilitate future opportunities and comply with legal obligations
Transactional and placement-related information (candidates, clients and service providers, including contracts, identification and financial/transaction records): retained for up to 7 years after the end of the relevant financial year and the conclusion of the relationship, for compliance, legal and tax reasons
Marketing data: retained until you opt out of marketing communications
Legal and compliance records: retained as required by law

Data Protection Rights

Under the UK GDPR, you have the following rights:

Right to be informed - about how your data is collected and used
Right to access - request a copy of your data
Right to rectification - correct inaccurate or incomplete data
Right to erasure ("right to be forgotten") - request deletion of your data where legally permissible
Right to restrict processing - limit how we process your data
Right to data portability - transfer your data to another provider
Right to object - stop certain types of data processing
Right to withdraw consent - opt out of marketing communications at any time
Rights related to automated decision making - not to be subject to a decision based solely on automated processing

To exercise your rights, contact Orange Cat Jobs Ltd using the details below.

Data Security

We implement various security measures to protect personal information, including:

Use of locks and security systems
Computer passwords and two-step verification
Access controls to restrict unauthorised access to personal information
Secure storage to prevent loss, misuse, or damage to data
Staff training and upskilling to ensure personal information is handled securely

While we strive to protect your personal information and take reasonable steps to secure your data, no system can ever be completely secure.

Contact Details

If you have any questions about this privacy policy or wish to exercise your rights, please contact:

Orange Cat Recruitment Ltd - Jacqui Earles-Barrett (Director and Founder)

Email: jacqui@orangecatjobs.com

You also have the right to make a complaint with the Information Commissioner's Office (ICO): www.ico.org.uk 0303 123 1113

Updates To This Policy

We may update this privacy policy from time to time to reflect changes in the law or our practices. The latest version will always be available on our website or by request.

Last updated: November 2025